Logistics for University Representatives
Details:
- Other CIS Fairs
- Preparing to come
- Getting to the fair
- Once you’re there
Brussels College Night is part of a larger tour of college fairs coordinated by the Council of International Schools (http://www.cois.org/). If you are considering coming to Brussels for this event, you may want to combine it with travel to the following fairs, as well:
FR 27 / SA 28 September London
SU 29 September Paris
TU 1 October Brussels
WE 2 October Geneva
TH 3 October Zurich
MO 7 October Athens
TU 8 October Nicosia
FR 11 October Cairo
SA 12 October Alexandria
MO 14 October Munich
WE 16 October Berlin
A. Where to stay – The Fulbright Commission provides a shuttle bus to and from the fair, beginning at Brussels Central Station. It is therefore recommended that university representatives stay at a hotel near Brussels Central Station or Brussels Zaventem Airport, as there is a train that connects the airport directly with Brussels Central. The trains run every 15-20 minutes and the one-way trip takes approximately 15 minutes. You will find a few hotel recommendations below:
| Near Airport: | |
| Sheraton Brussels Airport Hotel Brussels National Airport 1930 Brussels, Belgium Phone: +800-325-35353 http://www.sheratonbrusselsairport.com/ | Holiday Inn Brussels Airport Holidaystraat 7 1831 Brussels, Belgium Phone: +32-2-720-5865 http://www.holidayinn.com/hotels/us/en/brussels/bruap/hoteldetail |
| NH Brussels Airport De Kleetlaan 14 1831 Diegem, Belgium Phone: +32-2 203 92 52 http://www.nh-hotels.com/nh/en/hotels/belgium/brussels/nh-brussels-airport.html | Crowne Plaza Brussels Airport Da Vincilaan 4 1831 Zaventem, Belgium Phone: +32 2 416 33 33 http://www.ichotelsgroup.com/crowneplaza/hotels/us/en/brussels/bruzm/hoteldetail |
| Near Central Station: | |
| NH Hotel du Grand Sablon Rue Bodenbroek 2/4. B-1000 Brussels (Belgium) Tel. +32 2 518 11 00 | Reservations: +34 91 398 46 61 Email: nhdugrandsablon@nh-hotels.com http://www.nh-hotels.com/nh/en/hotels/belgium/brussels/nh-hotel-du-grand-sablon.html | NH Grand Place Arenberg Rue d'Assaut, 15. 1000 Brussels (Belgium) Tel. +32.25.011616 | Reservations: +34 91 398 46 61 Email: nhgrandplace@nh-hotels.com http://www.nh-hotels.com/nh/en/hotels/belgium/brussels/nh-grand-place-arenberg.html |
| Eurostar Sablon Hotel Bruselas Rue de la paille 2, 1000 Brussels , Belgium 24h Phone Reservations: +44(0)8435080328 Information number: +3225136040 | Fax:: +3225118141 Email: reservations@eurostarssablon.com www.eurostarssablon.com | Hotel Aris Rue Marché aux Herbes 78-80 Grasmarkt Bruxelles 1000 Brussel T.: +32 2 514 43 00 F.: +32 2 514 01 19 email: aris@3sh.be http://www.arishotel.be/ |
| Scandic Grand Place Rue d'Arenberg 18 1000 Brussels Belgium Phone: +32 2 548 18 11 Fax: +32 2 548 18 20 E-mail: grand.place@scandichotels.com http://www.scandichotels.com/Hotels/Countries/Belgium/Brussels/Hotels/Scandic-Grand-Place/ | Radisson Blu Royal Hotel, Brussels Rue du Fossé-aux-Loups 47, Wolvengracht 47, 1000 Brussels, Belgium Tel: +32 2 227 31 31 E-mail: reservations.brussels@radissonblu.com http://www.radissonblu.com/royalhotel-brussels |
B. How to ship materials – To ship printed materials or equipment in advance, please use St. John’s International School’s address provided on this page. You can contact Ms. Marie-Cecile Walravens (mcwalravens@stjohns.be) directly with any shipping or logistical questions. Please indicate on the boxes you send that the enclosed materials are for College Night.
St. John’s will provide a table, one chair, and a bottle of water for each institution. You are welcome to use stand up banners and bring table clothes for the table. Tables are 150cm x 75cm.
Many college representatives in the past have used OCS to ship their materials. If you would like to use this service, you will find the contact details of OCS here:
Dave Rosenthal – drosenthal@shipOCS.com
OCS America: http://www.shipocs.com/
Tel: 781 933 1130
Universities are encouraged to bring materials about any Summer and English Language Programs available for international students at their school, especially for secondary school students.
C. Arranging high school/university visits – If there is a particular high school or university in Belgium you would like to visit in the day before the event, we are happy to help you arrange that visit upon request. Please e-mail adviser@fulbright.be with more specific information about what you would like.
St. John’s International School
Drève Richelle 146
1410 Waterloo, Belgium
Shuttle bus – The Fulbright Commission will provide shuttle buses that will leave Central Station at 4 PM and 5 PM for St. John’s. University representatives will be able to take the same shuttle bus back to Central Station after the event.
Taxi – If you prefer to reserve a cab in advance, please ask your hotel concierge or try Taxi Bleus (Email: taxisbleus@skynet.be, Tel: 02/204.21.11. Limited English spoken). Other taxis : Taxis Verts : 02/ 349.49.49, Coopération des Taxis Ucclois : 02/374.20.20 , Autolux : 02/512.31.23 which offers a “round trip/aller-retour” from the airport at a reduced rate. You give them the address to which you are going, which must be the same as where you will depart from and they will give you a coupon for the return trip.
Please note that streets and signs are labeled in the two official languages of Brussels: French and Dutch. However, most people will be able to assist you in English if necessary.
Volunteers in red shirts will be waiting at a table near the entrance to check you in and show you to your table.
4:30 PM – 6:30 PM: Representatives arrive and set-up their tables. Videos for the Commission’s online advising channel (www.youtube.com/fulbrightbe) will be recorded during this time. If you would like to reserve a recording time, please send an e-mail to fulbright@fulbright.be.
5:30 PM – 6:30 PM: “Applying to U.S. Universities 101: An Informational Panel for Students and Parents” with EducationUSA staff and select university representatives
6:30 PM – 8:30 PM: College fair
8:30 PM – 10:00 PM: Networking/beer tasting event for university representatives and high school admissions counselors
Please contact us with any remaining questions at adviser@fulbright.be. We look forward to seeing you October 1, 2013!
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