Logistics for University Representatives

Preparing to come
Getting to the fair
Once you’re there

Preparing to come

A. Where to stay – The Fulbright Commission provides a shuttle bus to and from the fair, beginning at the Starbucks in Brussels Central Station. It is therefore recommended that university representatives stay at a hotel near Brussels Central Station or Brussels Zaventem Airport, as there is a train that connects the airport directly with Brussels Central. The trains run every 15-20 minutes and the one-way trip takes approximately 15 minutes.  You will find a few hotel recommendations below:

Near Airport:
Sheraton Brussels Airport Hotel
Brussels National Airport
1930 Brussels, Belgium
Phone: +800-325-35353
Holiday Inn Brussels Airport
Holidaystraat 7
1831 Brussels, Belgium
Phone: +32-2-720-5865 http://www.holidayinn.com/hotels/us/en/brussels/bruap/hoteldetail
NH Brussels Airport
De Kleetlaan 14
1831 Diegem, Belgium
Phone: +32-2 203 92 52
Crowne Plaza Brussels Airport
Da Vincilaan 4
1831 Zaventem, Belgium
Phone: +32 2 416 33 33
Near Central Station:
NH Hotel du Grand Sablon
Rue Bodenbroek 2/4. B-1000 Brussels (Belgium)
Tel. +32 2 518 11 00 | Reservations: +34 91 398 46 61
Email: nhdugrandsablon@nh-hotels.com
NH Grand Place Arenberg
Rue d'Assaut, 15. 1000 Brussels (Belgium)
Tel. +32.25.011616 | Reservations: +34 91 398 46 61
Email: nhgrandplace@nh-hotels.com
Eurostar Sablon Hotel Bruselas
Rue de la paille 2, 1000 Brussels , Belgium
24h Phone Reservations: +44(0)8435080328
Information number: +3225136040 | Fax:: +3225118141
Email: reservations@eurostarssablon.com
Hotel Aris
Rue Marché aux Herbes 78-80 Grasmarkt
Bruxelles 1000 Brussel
T.: +32 2 514 43 00 F.: +32 2 514 01 19
email: aris@3sh.be
Motel One Brussels Hotel
Rue Royale 120
1000 Brussels
Phone : +32/2/ 2 09 61 - 10
Fax : +32/2/ 2 09 61 – 11
Radisson Blu Royal Hotel, Brussels
Rue du Fossé-aux-Loups 47,
Wolvengracht 47,
1000 Brussels, Belgium
Tel: +32 2 227 31 31
E-mail: reservations.brussels@radissonblu.com
La Hulpe:
Dolce La Hulpe Brussels
135, Chaussée de Bruxelles
B-1310 La Hulpe
Tel: +32 (0)2 290 98 00

B. How to ship materials – To ship printed materials or equipment in advance, please use the following address (St. John’s International School, Drève Richelle 146, B-1410 Waterloo).  Please make sure to label your boxes “Brussels College Night” when shipping to St. John’s.  Please indicate on the boxes you send that the enclosed materials are for College Night. Please e-mail adviser@fulbright.be for more info if needed.

One table (size 100cm x 75cm) and 1 chair will be provided for each institution. You are welcome to use stand up banners and bring table clothes for the table. You will also receive a bottle of water and green table cloth. School banners are allowed to be used.
Many college representatives in the past have used OCS to ship their materials. If you would like to use this service, you will find the contact details of OCS here:

Dave Rosenthal – drosenthal@shipOCS.com

OCS America: http://www.shipocs.com/

Tel: 781 933 1130

Universities are encouraged to bring materials about any NCAA, NIAI, or NJCAA athletic programs and/or Summer and English Language Programs available for international students at their school. Representatives are also encouraged to collect information from their university about how many Belgian applicants and matriculated students they welcomed during the last academic year before they embark on their travel so that they can adequately complete the exhibitor survey at the end of Brussels College Night.

C. Arranging high school/university visits – If there is a particular high school or university in Belgium you would like to visit in the day before the event, we are happy to help you arrange that visit upon request. Please e-mail adviser@fulbright.be with more specific information about what you would like.  Learn more about the program proposals for International School Visits in Brussels (.pdf)

Visiting international schools in Belgium:

St. John’s International School
Contact: Ms. Wendell Hausdorff, Ph.D.
HS College Counselor/IB English Teacher
Email: whausdorff@stjohns.be
Tel: +32 (0) 2 357 1462

The British School of Brussels
Contact: Ms. Heidi McNaughton
Email: HMacNaughton@britishschool.be
Tel: +32 (0) 2 766 04 30

International School of Brussels
Contact: David Hawkins
Email: hawkinsd@isb.be
Tel: +32 (0) 2 661 42 66  

Getting to the fair:

Shuttle bus – The Fulbright Commission will provide a free shuttle bus that will leave Central Station at 4pm (Note: we are meeting inside Central Station in front of Startbucks and we’ll walk 5min to where the bus is parked so please make sure you at the Central Station at 3:45) for St John’s. University representatives should reserve their seat on this shuttle in advance: please email adviser@fulbright.be with your name and institution ASAP. University representatives will also be able to take the same shuttle bus back to Central Station after the event at at approximately 10pm.

Taxi – If you prefer to reserve a cab in advance, please ask your hotel concierge or try Taxi Bleus (Email: taxisbleus@skynet.be, Tel: 02/204.21.11. Limited English spoken). Other taxis : Taxis Verts : 02/ 349.49.49, Coopération des Taxis Ucclois : 02/374.20.20 , Autolux : 02/512.31.23 which offers a “round trip/aller-retour” from the airport at a reduced rate. You give them the address to which you are going, which must be the same as where you will depart from and they will give you a coupon for the return trip.

Please note that streets and signs are labeled in the two official languages of Brussels: French and Dutch.  However, most people will be able to assist you in English if necessary.

Once you’re there:

Volunteers in red shirts will be waiting at a table near the entrance to check you in and show you to your table.

4:00 PM – 6:00 PM: Representatives arrive and set-up their tables. Videos for the Commission’s online advising channel (www.youtube.com/fulbrightbe) will be recorded during this time. If you would like to reserve a recording time, please send an e-mail to fulbright@fulbright.be.

6:00 PM – 7:0 PM: “Applying to U.S. Universities 101: An Informational Panel for Students and Parents” with EducationUSA staff and select university representatives

7:00 PM – 9:00 PM: College fair

8:30 PM – 9:30 PM: Wine & cheese event for university representatives and high school admissions counselors

Please contact us with any remaining questions at adviser@fulbright.be. We look forward to seeing you September 28, 2015!